Privacy Policy
Last updated: November 7, 2025
Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Climate Compliance Dashboard service. Please read this policy carefully to understand our practices regarding your personal data.
1. Information We Collect
Personal Information
We collect information that you provide directly to us, including:
- Name and contact information (email, phone number)
- Account credentials (username, encrypted password)
- Company information and job title
- Profile information and preferences
- Payment and billing information
Environmental and Compliance Data
Through your use of our platform, we collect:
- Environmental compliance metrics and reports
- Carbon footprint and sustainability data
- Energy consumption and waste management data
- Regulatory compliance tracking information
- Custom data fields relevant to your organization
Usage Information
We automatically collect information about how you use our service:
- Log files and server data
- IP addresses and device information
- Browser type and operating system
- Pages visited and features used
- Time spent on our platform
- Error logs and performance data
2. How We Use Your Information
We use the collected information for the following purposes:
Service Delivery
Provide, maintain, and improve our climate compliance dashboard and related services.
Account Management
Create and manage your account, authenticate users, and provide customer support.
Communication
Send service updates, security alerts, and respond to your inquiries and requests.
Security & Compliance
Monitor for security threats, prevent fraud, and ensure legal compliance.
3. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:
4. Data Security
We implement comprehensive security measures to protect your information:
Encryption
All data transmitted between your browser and our servers is encrypted using industry-standard SSL/TLS protocols.
Secure Storage
Your data is stored on secure servers with restricted access and regular security updates.
Access Controls
We maintain strict access controls and regularly audit who can access your information.
Regular Backups
We perform regular, secure backups to protect against data loss while maintaining confidentiality.
Important: While we implement robust security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your information using industry best practices.
5. Your Rights and Choices
You have several rights regarding your personal information:
Access
Request access to the personal information we hold about you.
Correction
Update or correct inaccurate personal information.
Deletion
Request deletion of your personal information, subject to legal obligations.
Portability
Export your data in a structured, machine-readable format.
Objection
Object to certain processing of your personal information.
Restriction
Request restriction of processing under certain circumstances.
To exercise these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.
6. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience:
You can control cookie preferences through your browser settings. However, disabling certain cookies may affect the functionality of our service.
7. Data Retention
We retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this policy:
- Account information: Retained while your account is active and for 3 years after account closure
- Compliance data: Retained for 7 years to meet regulatory requirements
- Usage logs: Retained for 2 years for security and analytics purposes
- Marketing data: Retained until you opt out or request deletion
- Legal obligations: Retained as required by applicable laws and regulations
8. Children's Privacy
Age Restriction: Our service is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided personal information to us, please contact us immediately, and we will delete such information from our records.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place:
- Data Processing Agreements with adequate protection standards
- Standard Contractual Clauses for international transfers
- Compliance with applicable data protection regulations
- Regular security assessments of international partners
10. Environmental Data Handling
Special Considerations for Environmental Data
Given the nature of our climate compliance platform, we handle sensitive environmental data with particular care:
Emissions Data
Carbon footprint and greenhouse gas emissions data is encrypted and stored securely, with access limited to authorized personnel.
Waste Management
Waste tracking and recycling data is maintained with full audit trails for compliance reporting.
Energy Usage
Energy consumption data is anonymized when used for benchmarking and industry analysis.
We are committed to helping organizations achieve their environmental goals while maintaining the highest standards of data privacy and security.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of material changes by:
- Posting the updated policy on our website with a new "Last Updated" date
- Sending email notifications to registered users
- Displaying prominent notices within our platform
- For significant changes, requesting your consent where required by law
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
privacy@climatedashboard.com
For general privacy inquiriesData Protection Officer
dpo@climatedashboard.com
For data protection and compliance mattersMailing Address
Climate Dashboard Inc.
123 Green Street
Sustainability City, SC 12345
United States
Phone
+1 (555) 123-4567
Monday - Friday, 9 AM - 5 PM ESTOur Commitment: We will respond to your privacy-related inquiries within 30 days and work with you to resolve any concerns about how we handle your personal information.